Determining your budget is one of the first steps in renting a charter bus. Typically, local trips range from $120-185 per hour (with a five-hour minimum), while long-distance trips may cost $1,320-1,750 per day. Your exact cost is dependent on several key factors, such as the time of year, how far you’re traveling, how many passengers you’ll have, the type of bus you’re renting, and more.
Check out the examples below to see how these factors work together:
An eCommerce company called us to book shuttle services for an industry event at the Wynn Las Vegas. Their marketing manager told us they needed a minibus for 23 employees from McCarran International Airport, to the Wynn for the conference, to Bazaar Meat restaurant for dinner, and sightseeing the next day.
An administrator from a Douglasville high school requested a full-sized charter bus for a field trip in Midtown Atlanta. The sixth- and seventh-grade students would be riding to the High Museum for an educational tour, having lunch at the Chick-fil-a across the street, and finishing the day with recreational time at Piedmont Park nearby. They planned to leave the school by 8 a.m. and return by 4 p.m.
Their reservation specialist provided them with a total quote of $1,800, which is only $32 per person for a 56-passenger bus rental.
Last winter, a wedding planner booked two minibus rentals with us for an upcoming wedding. With 83 attendees (including the wedding party), the Manhattan couple’s elegant affair began at a St. Patrick’s Cathedral and ended at a rooftop reception at Hotel 50.
For two minibus rentals with a 5-hour minimum, the wedding planner received a quote for $1,300, which averages out to less than $16 per passenger.
A high school football coach in Lakeway requested a standard-sized bus to transport his team to Austin. They were headed to a summer training camp at Austin Sports Center, about 30 minutes away. Since they had 46 players and four coaches who would be riding on the bus, their reservation specialist recommended a 55-passenger bus for their trip.
For their 5-hour bus rental, they received a quote for $1,450, or $29 per passenger.
A woman called us last May to arrange a bus rental for her upcoming family reunion. She and 53 of her relatives were traveling from Charlotte, North Carolina to Charleston (three hours away) for four days at the beach. Because the trip spanned over several days, she booked a room at their hotel for their driver as well.
After receiving their quote, the family paid $6,480, or $122 per family member.
An assisted living community administrator contacted National Charter Bus Orlando to arrange a minibus rental for their next social outing. Members of the community were traveling to see the Orlando Pilharmonic Symphony perform at Bob Carr Theater. Since several of the residents use wheelchairs, the minibus needed to be ADA-accessible. With 3 staff members and 15 residents in attendance, our reservation agents paired the group with a compact minibus.
The assisted living community’s final quote came to $650, or approximately $36 per resident and staff member.
In 2017, just after Hurricane Harvey reached land, we received a call from an apartment community director in Houston about emergency transportation services. They needed to transport their 212 residents to a relief center in San Antonio within the next 24 hours.
For four full-sized charter buses, the apartment complex’s community director received a quote for $3,700, or $17 per passenger.
Your charter bus rental cost isn’t the only line item on your trip budget. If you’re traveling overnight, you’ll be responsible for booking your driver’s hotel room, preferably at the same location as the rest of your group.
Tipping your driver isn’t required, but it’s an excellent way to show your appreciation for a job well done. The industry standard is 10-15% of your total rental, but the amount of gratuity is completely up to you.
Toll bridges, parking permits, and other travel-related fees will be passed along to the customer at the end of the trip. If your group needs to add stops while the trip is in progress, you may be subject to additional fees.
We’ve looked at specific examples of trip quotes from our past customers, but your bus rental’s cost will depend entirely on the unique details of your trip. Get a quick, accurate quote with no obligation from National Charter Bus at 1-844-755-0510. We’re available all hours of the day to chat with you about your upcoming event!
|Bus Type||Per Hour||Per Day||Per Mile|
|Charter Bus||$125 - $180||$1,300 - $1,700||$4.00 - $5.50|
|Minibus||$125 - $160||$1,200 - $1,500||$4.00 - $5.50|
|Entertainer Bus||N/A||$1,900 - $2,500||$7.00 - $8.50|